As a litigation legal secretary in our plaintiff's personal injury firm, you will be responsible for supporting our attorneys as needed. Our office is located in an elegant Class-A office tower near John Wayne Airport. The working environment is very professional, collegial and traditional, in a beautifully decorated office.
Job Duties
1. Manage Information:
—-efile documents in state and federal courts
-- follow up with correspondence & communications when appropriate and approved
--Stamp, scan, upload, and calendar all legal documents served upon the firm and coordinate with attorneys and other staff as appropriate
--Monitor status of responses and deadlines and send reminders to the appropriate attorney as needed
--Maintain a task management system for the attorneys (to facilitate greater coordination among legal department personnel
--Generate weekly reports detailing all deadlines and events, and meet with attorneys regularly to coordinate schedules and calendars
--Schedule Court Call appearances, and occasionally engage coverage counsel to handle appearances
--Maintain general operating checking account using Quicken and Quick Books
--Arrange for court reporters for depositions
--Calendar meetings, deadlines, events, and coordinate with other firm personnel
--Post job listings for law clerks at local law schools
--Monitor all attorney's assignments and deadlines
--Monitor law clerks' assignments and deadlines
--Make photocopies of documents as needed
--Prepare bills for costs on all personal injury cases and for costs and fees to occasional hourly clients
--Prepare Judicial Council forms in cases which are of a repetitive nature and file with courts
--Transcribe dictated letters and pleadings
--Print out attorney-typed pleadings and file with courts and serve copies on clients and opposing counsel
--Schedule messenger and process servers
2. Communicate with Others:
--Communicate with attorneys and assist with discovery and fact gathering
--Communicate with courts, as needed, to obtain copies of court documents (dismissals, orders, etc.)
--Answer phones, take message and screen potential new clients, attempt to resolve scheduling and other procedural matters with opposing counsel/staff
3. Travel Arrangements:
--Arrange flight, hotel and rental car accommodations as well as restaurant reservations for attorneys for out of town depositions and client meetings
4. Handle Routine Office Functions:
--Prepare expense reports for attorneys and track payments related to same
--Draft various memoranda and correspondence as assigned
--Maintain a legal department filing system for all hard copy files
--Maintain a shared drive/electronic filing system for all soft copy files
--Maintain adequate supplies (letterhead, envelopes, flash drives, copy paper, etc.) for firm
--Maintain hard copy files of client records, invoices and billings and update as needed.
--Have basic business math knowledge such as calculating interest and dividing settlement proceeds based on percentages per party to the litigation
--Run errands (primarily to local courts and bank)
5. Knowledge, Skills and Abilities
--Advanced skill and proficiency with Excel, Word Perfect, Quicken and preferably Quick Books
--Excellent written and verbal communication skills
--Good time management skills
--Ability to handle and use complete discretion in handling highly confidential projects, information and assignments
--Ability to work independently and exercise thoughtful judgment and initiative to assess situations as they arise and to determine the proper course of action or response
--Ability to think clearly and objectively by using analytical and problem solving skills
--Possess computer literacy to quickly learn new software applications
--Be a self-starter, self-reliant, and able to set and assert priorities and meet deadlines
--Ability to react to changing priorities
--Ability to type at least 65wpm
Education and Experience
--B.A. or B.S. preferred
--bilingual preferred
--MINIMUM 5 years legal secretarial experience directly supporting CIVIL LITIGATION attorney(s)
No calls, please.
- Principals only. Recruiters, please don't contact this job poster.
- do NOT contact us with unsolicited services or offers
