Primary function of the Finance Administrator (FA) is to assist the Director of Finance (DOF) in the preparation and maintenance of financial reporting, compliance and tax filings, and execution of internal controls. The FA will:
Generate financial reporting schedules for monthly, quarterly and annual reports.
Maintain with the DOF the Revenue Summary reports including revenue, write-offs and income, and balance of WIP and AR
Ensure the accurate and timely processing of federal, state and local government agency reporting requirements, including annual CA 571 and related taxes for each office location, local business licenses, Census reports, Environmental reports and taxes as well as any other reports required to keep the firm in compliance and good standing with said agencies.
Oversee the IOLTA account together with Billing Supervisor
Manage financial reporting for related party entities, including IEA and property holding entities.
*MUST RESIDE IN CALIFORNIA*
KEY RESPONSIBILITIES:
Prepare and post receipts, deposits, purchase orders, invoices, refunds, and other standard bookkeeping tasks
Oversee bank accounts, including IOLTA
Issue payment via check, credit card and ACH/Wire as needed
Manage accounts receivable and accounts payable
Review and process EE expense reports using Concur
Prepare, track, and reconcile ledgers and budgets
Maintain accrual schedules workbook
Create financial and inventory reports
Prepare and file company local and state tax documents
Identify and correct miscalculations and financial discrepancies
Develop and streamline operational efficiencies
Stay current with all regulations, requirements, and laws
Job Requirements
Bachelor’s degree in finance, accounting, or similar; or proven work experience as a finance administrator or similar.
Practical experience with accounting software (such as QuickBooks), databases (such as MS Access) and demonstrated proficiency in Excel.
Able to quickly learn and adapt to new software and processes.
A solid understanding of bookkeeping procedures including crediting and debiting appropriate accounts, posting entries to ledger accounts, and reconciling accounts.
Effective written and verbal communication skills.
Works well in a team environment and with upper management.
High level of critical thinking and logical analysis.
Excellent organizational and time management skills.
Able to work well under pressure and meet all deadlines.
Maintains the highest standards of compliance and confidentiality.
We offer a competitive salary, a casual environment, and a generous benefits package including:
· Dental, Medical, and Vision Insurance
· Life Insurance
· Paid Time Off, 3 Weeks Starting
· 10 Paid Holidays
· 401(k) + Employer Matching after 1-year
· Bonus Opportunities
· Regular Catered Meals
· Flexible Spending Account
· Career Advancement
· Continuous Training/Learning
· Employee Discount
· Potential to Work Remotely
· Holiday Parties
· Employee Referral Program
· Free Snacks & Beverages
· Cell Phone Reimbursement
· Military Leave
· Premium Office Location
· Ease of Access to Public Transit
· Casual Dress Code
Michael Sullivan & Associates is a groundbreaking law firm that provides first-rate litigation defense for the Workers’ Compensation industry. We publish the highly respected Sullivan on Comp legal treatise and conduct live training seminars and webinars. The firm develops positive relationships with clients through superior legal services and has grown rapidly since its inception in 1996.
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The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Management retains the discretion to add or to change the duties of the position at any time.
All candidates who are provided with an offer of employment must pass a background check prior to the first day of employment.
Michael Sullivan & Associates LLP provides equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender, gender identity or expression, age, disability, pregnancy, childbirth and related medical conditions, genetic makeup, marital status, military service, or any other classification protected by applicable local, state or federal laws.
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