Automated Controls, Inc. is a local San Diego company offering solutions in the HVAC, Access, Lighting automated systems and facility management industry. We value teamwork, integrity and diversity. And we welcome anyone who shares our commitment to excellence.
Automated Controls is searching for a self-motivated Office Construction/Service Full Charge Bookkeeper who is an enthusiastic, highly motivated self-starter with a strong work ethic and intense focus on results who has an attention for detail, acting in the best interest of the company. The ideal person must be highly energetic, assertive, with positive, confident personality, be trustworthy and reliable. A Team player attitude with strong interpersonal skills is desired.
Must have dependable transportation.
HVAC Controls experience is not required but construction experience is a plus.
If you have a strong work ethic, are enthusiastic, with a positive attitude and if you are ready for a rewarding career with a company that cares about its employee's, then please email your resume to resume@automatedcontrols.net.
PRINCIPAL DUTIES:
• Possess working knowledge of Certified Prevailing Wage reporting on several platforms: DIR online processing, LCP Tracker, etc. as well as Federal and California processes
• Ability to perform annual general liability and worker’s compensation audits
• Maintain financials year-round and work closely with CPA at year end.
• Proficient in payroll processing and direct deposit
• Process all retirement paperwork and coordinate with 401(k) administrators
• Prepare and file monthly and quarterly Sales Tax
• Prepare and file Forms 1096s and 1099s
• Monthly reconciliations of multiple credit card statements
• Review in-field work orders and coordinate with Service Dept. to produce all invoices
• Perform collection activities on invoices and deductions for assigned accounts while working under the direction of Management.
• Process all credit applications and determine creditworthiness of each customer account
• Conduct account research and analysis to resolve any disputed services
• Update all Accounts Receivable information in QuickBooks and Internal CRM Management Software.
• Identify the necessary credit adjustments
• Process and send Invoices to Customers on a daily basis and process/send statements to customers monthly
• Processing of Invoices & Schedule of Values
• E-mailing customers W-9, invoices, Schedule of Values & credit card payment receipts as per their request
• Add new customers into QuickBooks
• Effectively communicate with accounts payable contacts, customers’ senior management, or business owners in an effort to minimize past due items
• Resolve disputed items with customers through research of all available information and communicate findings
• Maintain all necessary customer data fields in our receivables system
• Work on special projects as needed
• Performs Billing and Finance related projects as requested
• Handle incoming phone and email inquiries from customers regarding billing
• Assist in preparation of quarterly and year-end AR related paper work
Additional Responsibility
• Assist office and service department with customer support
• Assist President and Treasurer in all financial and tax management with documentation and reports
Requirements;
• MUST be highly organized, detail oriented and results driven.
• Must be well versed in Certified Payroll
• Proficient in Microsoft Office, QuickBooks Enterprise and CRM
• Ability to communicate effectively, both verbally and in writing with customers, vendors and employees
Experience/Education
• Office Administration - minimum two years
• Associated degree or better, preferred
• 2 years minimum construction experience
•
DESIRED COMPETENCIES:
• Knowledge of Construction Industry preferred
• Set individual goals and participate in team goals
• Be a productive team member
• Demonstrate ability to plan and organize
• Communicate effectively via phone and email
• Be punctual, inquisitive, proactive and highly self-motivated while participating with the crew in producing a quality product in a timely manner
• Present oneself professionally and with integrity
• Effective verbal and written communication skills
• Must be able to pass a drug test and maintain a drug-free status throughout employment
- Principals only. Recruiters, please don't contact this job poster.
- do NOT contact us with unsolicited services or offers
