Bookeeper - Office Manager @ Creative Fun Design Studio - Napa, California, United States

Accounting - Finance Jobs Napa, California, United States
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Description

Firm:
Shawback Design is a family-owned boutique interior design firm in Napa, California with work spanning over 40 years. We specialize in high end residential, hospitality, and winery design. Our clients include leaders in business, finance, technology, nonprofits and real estate development. Projects have been completed in California, Idaho, Wyoming, and Hawaii. We have crafted a proprietary process that creates a highly successful collaboration between clients, architects, and contractors. We are known for our family oriented and hands-on approach to the collaborative process and the ability to transform big ideas into a timeless finished product with the perfect blend of style and livability.
Culture:
Deliver exceptional service and product through an elevated level of communication, connection, and caring; Embrace creativity and drive change in the industry; Create a fun work environment; build on our family spirit and be humble; Prioritize health and happiness, integrate work and life by living up to your fullest potential every day.
Position: Bookkeeper / Office Manager
This team member will be responsible for all office management duties included but not limited to:
General ledger accounting, AP, AR, Quickbooks online Plus, Payroll (Paychex Flex) managing and sending out client invoicing for payments, client time billing, scheduling appointments and helping manage calendar events, assisting with office related tasks including managing office supply needs, printing, and shipping.
Accounting Duties:
• Accounts Payable – for client projects and office vendors
• Client Budgets and Retainer Accounts tracking
• Accounts Receivable – monthly time billing and periodic project billing, manage clients billing questions
• Credit card management – payments and data entry
• Cash accounts management – deposits and data entry
• Pull data from proprietary software for reporting and analysis purposes, create custom Excel spreadsheets
• Balance and maintain accurate General Ledger· Prepare monthly financials, Balance Sheet and Income Statement for accuracy
• Work with external bookkeeper & CPA to ensure timely filing of all governmental reporting
• Work with and coordinate reports with an External PEO Human Resources Payroll company
Administrative Affairs:
• Initiate and manage new client set-up
• Manage office supplies and purchasing
• Business licenses and insurance management
• Manage subscriptions and affiliations
• Travel arrangements
• Assist office staff as needed
• Coordinate weekly staff meeting
• Job Types: Part-time 3-4 days per week
• Pay: From $30.00 per hour
Benefits:
Health insurance
Employee discounts
Flexible schedule
Dental & Vision Insurance
Paid time off
401K Retirement plan after 60 days


Schedule:
8-hour daily shift
2-3 days per week flexible choice from Monday-Friday
Education:
High school or equivalent (Preferred)
Experience:
QuickBooks or comparable accounting software experience (Required)
Microsoft Office: proficiency (Required)
Administrative experience: 3 years (Required)
Responsibilities and Duties:
• Oversee day-to-day office procedures
• Interface with clients, vendors, and contractors
• Keep detailed billing schedules and calendars on multiple projects
• Assist design team on all projects
Qualifications and Skills:
• Be passionate about design
• Mature, pleasant, and professional in manner
• Enjoy numbers and the business side of design
• Have a strong work ethic
• Goal oriented & efficient
• Highly organized self-starter with strong time management skills
• Fast learner and problem solver
• Demonstrate a history of attention to detail and excellent follow-through
• Confident and assertive
• Flexible and resourceful
• Dependable & service oriented
• Excellent oral and written communication skills
• Able to work both independently and as part of a team
• Have strong computer skills
• Proficient in Microsoft Office and Google Suite
• Experience and proficiency with accounting software
  • Principals only. Recruiters, please don't contact this job poster.
  • do NOT contact us with unsolicited services or offers

More information

Views 199
Listing id 24128
Post date 05/09/2023 15:12

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